Heated Rivalry at Sea Privacy Policy

Effective date: July 2026

This Privacy Policy explains how [insert full legal name of website operator], doing business as Heated Rivalry at Sea (“we,” “us,” or “our”), collects, uses, and discloses personal information through HeatedRivalryatSea.com and related inquiries, reservation requests, and event services. Travel reservations are coordinated with Prestige Travel Systems and Island City Travel, an independent affiliate of Prestige Travel Systems.

This policy covers information we handle. Cruise lines, travel suppliers, booking partners, and third-party platforms may also handle information under their own privacy policies. This policy does not replace their notices or your booking terms.

Information you provide. When you contact us, request a reservation, or register for an event, we may collect your name, email address, telephone number, messages, travel preferences, cabin preferences, and information about accompanying travelers. If you provide another person’s information, you must have authority to do so and share this policy with them.

Booking information. To arrange travel, we or our booking partners may collect legal names, dates of birth, addresses, citizenship, passport or travel-document details, emergency contacts, reservation numbers, and payment or transaction information, as required for your booking. Only provide sensitive documents or payment details through the secure process specified by your booking representative; do not include them in a general website message.

Special requests. You may choose to provide dietary, accessibility, or other accommodation information. We use this information to help fulfill your request and share it with those who need it to arrange the requested service, subject to applicable consent requirements. Please provide only what is necessary.

Technical information. Our website and service providers may collect IP addresses, browser and device information, pages visited, referring URLs, timestamps, and interactions with forms through server logs, cookies, or similar technologies. Google reCAPTCHA may process device and interaction information for fraud and spam prevention.

We use personal information to answer inquiries; prepare quotes and coordinate reservations, payments, and travel services; administer event attendance and activities; send booking and event updates; accommodate requested services; maintain business records; protect against fraud and misuse; resolve disputes; and meet legal obligations. We may send promotional messages where permitted by law and obtain consent where required. You can opt out as described below.

Booking partners and suppliers. We disclose relevant information to Prestige Travel Systems, Island City Travel, your assigned travel advisor, Virgin Voyages, and other suppliers involved in services you request, such as hotels, transfer providers, excursion operators, and travel insurers. These parties may use information under their own privacy policies and legal obligations.

Service providers. We may disclose information to providers that support website hosting, forms, customer records, email delivery, payment processing, security, and event administration. Our reservation request link uses Zoho Forms. Providers receive information needed to perform their services, subject to applicable contractual and legal requirements.

Other disclosures. We may disclose information where required by law or legal process; to protect rights, safety, or security; to investigate fraud; or in connection with a merger, sale, or transfer of business assets, subject to applicable privacy protections. We may also disclose information at your direction or with your consent.

Cookies are small files stored on your device. Our website and embedded services may use cookies or similar technologies for site functionality, security, preferences, and any analytics or advertising tools enabled on the site. Browser settings can control some cookies, but blocking them may affect forms or other features.

This site is protected by Google reCAPTCHA. Google’s handling of information is described at https://policies.google.com/privacy, and its terms are available at https://policies.google.com/terms.

Marketing emails. Use the unsubscribe link in a promotional email or contact us to stop promotional emails. We may still send nonpromotional messages needed for your inquiry, reservation, payment, or event participation.

Privacy requests. Depending on your location and applicable law, you may have rights to access, correct, delete, or obtain a copy of personal information; withdraw consent; or opt out of certain processing. Submit a request to the privacy contact below. We may reasonably verify your identity and an authorized agent’s authority before acting. We respond within applicable legal deadlines and explain any legal exceptions. If applicable law provides an appeal right, you may appeal a denied request by contacting us with “Privacy Appeal” in the subject line. We will not unlawfully discriminate against you for exercising privacy rights.

We retain personal information for as long as reasonably needed to provide requested services, maintain booking and transaction records, comply with legal and accounting obligations, resolve disputes, and enforce agreements. Retention depends on the type of information, the purpose for collecting it, and applicable requirements. When information is no longer needed, we delete it or de-identify it in accordance with our retention procedures.

We use reasonable administrative, technical, and physical safeguards designed to protect personal information. No website, transmission, or storage system can be guaranteed completely secure.

We and our providers may process information in the United States and other countries where they operate. International travel arrangements may require disclosure to suppliers or authorities in your destination or transit countries. Privacy laws may differ by location. Where required, we use legally recognized safeguards for international transfers.

Heated Rivalry at Sea is intended for adults age 18 and older. We do not knowingly collect personal information from children under 18 through this website. If you believe a child has provided information, contact us so we can investigate and take appropriate action.

Information you voluntarily post in social media groups, public comments, or community spaces may be visible to other participants and handled by the platform under its own policies. Please avoid posting sensitive personal information. Participation in an event or a fan community is not consent to disclose sensitive personal information or use an identifiable photograph in our promotional materials. If we collect identifiable photographs or recordings for promotional use, we will provide a separate notice and obtain permission where required.

Our website may link to reservation forms, cruise lines, travel suppliers, social media, and other third-party websites. Review their privacy notices before providing information. We do not control their independent privacy practices.

We may update this policy to reflect changes in our practices or applicable requirements. The revised policy will be posted on this page with a new effective date. We will provide additional notice or obtain consent for material changes where required by law.

For privacy questions, requests, or concerns, contact: Info@HeatedRivalryatSea.com